Victoria Foundation

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Apply for Community Grants

Community Grant Guidelines

Deadline  |  Who We Fund  |  What We Fund  |  How to Apply  |  Contact

The online application for Community Grants will open the end of June with a closing date of August 15, 2016.

If you received a Community Grant and need to submit your Final Report, please contact us at 250.381.5532 or for the template.



Who We Fund

To be eligible to apply for a Community Grant, applicants must:

* Projects located outside the CRD on Vancouver Island or in Powell River that provide employment or education for adults with developmental disabilities may be eligible.

What We Fund

Full descriptions of all projects funded in recent years are available on our Granting page. In general, Community Grants are made to address the needs of the community across the following five broad fields of interest:

  • Arts, Culture & Heritage
  • Community Services
  • Education
  • Environment
  • Health & Recreation

All applications must address a Vital Signs issue area identified in the Victoria Foundation’s Victoria’s Vital Signs® report, which serves as our annual report card on the vitality and wellbeing of our community. The 12 issue areas are: Arts & Culture, Belonging & Engagement, Economy, Environment, Getting Started, Health & Wellness, Housing, Learning, Safety, Sports & Recreation, Standard of Living, and Transportation.

The Victoria Foundation Board of Directors has established food security and homelessness as our three-year strategic granting priorities for the Vital Victoria fund, our largest discretionary fund. We encourage qualified and experienced organizations whose mission strongly aligns with one of these priorities to apply for funding.

In general, the Victoria Foundation seeks applications that demonstrate the following:

Strength of organization

  • Project fits within the mission and mandate of the organization
  • Staff and volunteers who lead and implement the project have relevant experience

Evidence of need

  • Addresses a community need identified in Victoria's Vital Signs®
  • Demonstrates evidence of need for proposed project

Community impact

  • Includes benefits to vulnerable population(s) and/or environmental areas
  • Expected results are well-considered with potential for significant impact
  • Describes evaluation methods for learning from and assessing results
  • Involves appropriate collaboration with others
  • Impact is sustained beyond the life of the grant

Project feasibility

  • The work plan is detailed and achievable within the stated timelines
  • Budget is detailed with realistic amounts requested for activities proposed in work plan
  • Funding plan includes other sources of revenue and in-kind contributions

What we do not fund

The Victoria Foundation does not offer Community Grants for:

  • General fundraising campaign contributions
  • Sponsorships  
  • Capital campaigns for new buildings, monuments or playgrounds    
  • Deficit reduction (e.g. debts or loans)
  • Retroactive funding for any expenses incurred prior to grant approval
  • Religious activities or services
  • Political activity that is prohibited by the CRA
  • Sports teams or club sponsorships, except for sport development
  • Curricula for schools or post-secondary institutions
  • Fees for professional performers or guest artists      
  • Support for named individuals or for their travel

Grant size

While grant size varies, and we do not have a maximum grant limit, our average grant over the past three years was about $15,000.

Generally, grant sizes are based on: 

  • The availability of funds
  • How well the proposed project fits with our granting guidelines
  • The size of the total project budget and matching funding sources

How to Apply

The Community Grants program is supported by the Vital Victoria Fund and several dozen other funds with specific terms that reflect donor intentions. Application summaries are also shared with individual donors who may choose to contribute to projects. All Community Grant applications follow the same three-step process.  

  1. Registration
    Before you apply you will need to create a user name. Your organization’s CRA charitable registration number will serve as your user name to complete this section.
  2. Eligibility Self-Assessment
    All grant requests must first meet our eligibility requirements using our online eligibility self-assessment.
  3. Application
    If the grant request is deemed eligible, you will receive access to the full online application form. We no longer accept paper applications.

Please note:

All submitted materials become the property of the Victoria Foundation. By submitting an application, you consent to and acknowledge that the Victoria Foundation may share information about the application and/or your organization with our staff, donors, advisors and community partners.

After your application is submitted

  • Staff may contact you to discuss your application or to set up a site visit.
  • Eligible grant requests may be shared with donors and project summaries may be posted on our website.
  • The Community Engagement Committee (Grants Committee) will meet to recommend grants for approval by the Board.
  • You will be advised if your grant request was approved by our Board of Directors. Letters of approval or decline will be sent to applicants by mid-December.


If you have any questions, please contact our grants staff at or 250.381.5532.

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